Using QuickBooks on multiple computers

by on November 12, 2007

Q: Is it possible to share QuickBooks between computers without buying a different program for each computer?

A: The answer is yes, in some situations. According to FAQ section of the QuickBooks website, “Under the single–user license, you can install QuickBooks on both your work and home computers, as long as you’re the only person using QuickBooks on both computers. Also, only one person at a time can access the company file with one single–user license.” This may or may not be a valid statement for your version of QuickBooks. In order to be sure, consult the end user license agreement (EULA) that came with your copy of QuickBooks. You may also wish to contact Intuit (the maker of QuickBooks). Click on the QuickBooks FAQs linked above for information regarding how many people can legally access a file created in QuickBooks, use of the software and/or files on a server, etc.

If you find the legalities of QuickBooks to be too restricting and/or complex, consider switching to an open source program, like GnuCash. My research indicates that GnuCash and some similar programs can import QuickBooks files. It might be a good idea to look at Wikipedia’s Comparison of accounting software for more alternatives — programs with GPL licenses are free in most cases.

2 Responses to “Using QuickBooks on multiple computers”

    GnuCash cannot import QuickBooks files, but can import (a wide variety of the dialects of the) QIF files.


    Hi jsled: I don’t have a lot of experience with QuickBooks. What file types does QuickBooks use for export? Is GnuCash able to import any of them? What other programs can you recommend? Thanks for your comment!