What is the best way to backup audio recordings?

by on February 18, 2013

Q: My wife just became partner at a small law firm. The firm is very old school, and the other partner still does almost everything through dictation.

Currently, files for each case are stored on a 3.5 floppy disk with each case’s folder (lol). We are only talking about a total of somewhere between 5 and 15 Gb. My wife is looking into a good cheap system of condensing this information and backing it up. My question is, what would be the easiest and cheapest method?

Would a couple of large flash drives work? This is what I thought would be the easiest and cheapest method. Is there good cheap software for syncing and encrypting files across a few flash drives?

Or what else might work? For only a few gigs it seems like overkill to create a server, and online backup through say, Mozy or Carbonite, across a handful of computers would be awfully expensive.

I’m all ears. Thanks for any help.


2 Responses to “What is the best way to backup audio recordings?”
  1.  

    hi jvizanko,
    The best solution all depends on how important the information is. Is this drive/online storage going to be the only copy of the recorded files or just a backup? I would suggest going either online backup or an external hard drive. Flash drives are nice and convenient but they are not reliable in terms of when they start to fail they don’t give warning. One day they work and the next they don’t. If the information is really important I’d suggest an external hard drive that allows you to mirror the hard drives for redundant storage. If one of the drives die the next one has an exact copy. When you replace the failed drive the two will sync and have two of the same exact copies. I’ve provided a link to one below.

    http://www.amazon.com/gp/product/B001B8RSAK/ref=as_li_ss_tl?ie=UTF8&camp=1789&creative=390957&creativeASIN=B001B8RSAK&linkCode=as2&tag=jgs13c-20

     
  2.  
    Picked as best answer

    The key is having an effective backup strategy that is on par with the importance of the data.

    Key things to remember:
    1) Buildings can burn down
    2) Any piece of hardware or harddrive can and will fail.
    3) If your backup process needs to be done by hand, it won’t be done.
    4) People will make mistakes and delete things by accident.

    At a most basic level, I’d suggest some kind of a Network Attached Storage (NAS) to centralize storage of data at the office. Remember the nas could die, so you’ll want to make sure that it’s backing up to some kind of an off-site backup service that you mentioned.

    Given that this data is business critical it might be wise to bring in an outside consultant to make sure that your backup and data storage plan meet the needs of the organization. There are all kinds of security considerations, file recovery, etc.