How do I enter data in a word document and have it populate thoughout the document?

by on October 22, 2010

Q: I have many pages in a word document. I want to be able to enter a persons name in one spot and for it to populate in the entire document. How do I go about doing this?


One Response to “How do I enter data in a word document and have it populate thoughout the document?”
  1.  
    Picked as best answer

    If this is a one time thing you can use the find / replace feature in Word to find some existing text and replace it with the name you want to use.

    The best option for you is to use the mail merge feature in word. This allows you to set tags through your document where you want the name to be, and then feed a list of names in. It will then generate a copy of the document for each name on the list. It’s a really great feature!

    To start a mail merge:

    Microsoft Office Word 2003
    On the Tools menu, click Letters and Mailings, and then click Mail Merge.
    Microsoft Office Word 2007
    On the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge Wizard.

    Full instructions vary depending on what version of word you are using, so I suggest taking a look at the excellent MS Word Help section for full instructions or see this page: http://support.microsoft.com/kb/294683